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Reservations and Payments: A deposit is required for
all trips; space is guaranteed by your final tour payment and
is due 90 days before departure; late payment can result in loss
of your deposit. Bookings within 30 days incur a handling charge
of $25-75 in addition to overnight mailing costs. Receipt of
your deposit indicates that you are in agreement with all Club
and tour operator terms and conditions. No places are
held without a deposit either on the telephone or by mail, fax.
Most trip deposits are $400 except for those for cruises and spas, and some specialists trips.
Documents On receipt of a deposit, we send you confirmation
of space and information on optional travel insurance. You must
purchase the insurance directly from the insurer. It is your
responsibility to obtain a valid Passport and visa. Non US passport
holders must obtain their own visa information. It is your responsibility
to check the accuracy of airline tickets and documents.
Health Requirements: Any physical or mental disability
requiring special attention must be noted at time of booking.
All health requirements must be checked with your travel doctor.
Cancellation/Refunds: Airline tickets have cancellation
and change penalties quoted separately. Upon receipt of your
written cancellation, tour penalties apply: a minimum $75 in
addition to charges from tour operators, 90 days prior to departure:
$400 penalty and charges from operators; within 75 days of departure,
no refund. Refunds of unused portions of the tour including hotel
and unused services are not refundable or exchangeable.
Tour prices: Air is in economy class subject to terms
and conditions of the airlines. Late booking can result in higher
airfares. There is a minimum $200 fee for all ticketing changes.
All airfares are subject to change without notice- if airlines
impose higher fares, tour members are required to pay the additional
amount. Concerns about costings / schedules should be addressed
to the airlines. We use IATA carriers but flights are occasionally
overbooked, delayed or canceled- we cannot be responsible. Our
land price is subject to change with foreign exchange rate changes
and/or unusual surcharges.
Single Supplement is subject to availability. Any unavailable
portion will be refunded on a pro-rata basis after tour returns.
If we pair you with a roommate, we are not responsible if
the arrangement is not satisfactory. We cannot guarantee
a single room once the trip begins. Passengers who decide while
on tour that they prefer a single room for whatever reason, will
be required to pay the full cost of a single room for the remaining
nights for themselves and for their room mate. We will debit
your credit card for any costs you do not cover related to this
change.
Transfers Group transfers are usually included. Occasionally
a transfer is not available if flights do not coordinate with
the group. Sightseeing is subject to final arrangements
by local tourist authorities, based on conditions as weather,
time etc.
Luggage allowance is one suitcase of maximum 44 lbs plus
one carry-on. In the unexpected event of excess luggage charges,
tour members are responsible for payment. LUGGAGE TRAVELS AT
OWNERS RISK THROUGHOUT. WE ARE NOT RESPONSIBLE FOR LOSS OR DAMAGE
OF LUGGAGE OR PERSONAL BELONGINGS. TRAVEL INSURANCE IS STRONGLY
RECOMMENDED. Not included are visa/passport fees, photos; items
such as laundry, telephone, beverages or meal items not in group
menus; gratuities for guides and Tour Directors, insurance; airport
departure taxes, airport administration and construction fees;
US Transportation Tax, customs and immigration fees etc. Change
of Service or Itinerary Circumstances beyond the control
of our agent and suppliers may necessitate changes. If such changes
result in lower cost, we refund you. If they result in higher
cost, you are responsible for payment. Every effort will be made
to maintain the intent of the original itinerary.
Responsibility: The Women's Travel Club (USA) Inc. and
its agents are strictly limited in responsibility. Our agent
organizes, promotes and sells tour programs consisting of travel
services as air and surface transportation, sightseeing and hotel
accommodations, all of which they purchase or reserve from various
suppliers. The suppliers providing travel services are independent
contractors, not agents or employees of our operator or any subsidiary
of The Women's Travel Club. For all purposes, our land operator
does not act as agent for any party whatsoever. The Club and
its agent are not responsible for willful or negligent acts and/or
omissions of such suppliers or of any carrier or other respective
employees, agents, servants or representatives, including without
limitation, other failure or inadequacy in delivery or services.
All coupons, receipts or tickets are issued subject to the terms
and conditions specified by the suppliers and/or the air carriers.
By utilizing the travel services of the suppliers, you agree
that neither The Club, its agent, nor any subsidiary or representative
shall be liable for any accident, injury, property or personal
loss to you or to those traveling with you whether it be in the
connection with any accommodations, an arranged room share, transportation
or other travel services or resulting directly or indirectly
from any occurrence or conditions beyond its control, including
but not limited to, acts of terrorism, defects in equipment,
strikes, theft, delay or cancellation of or changes in the itinerary
or schedules. The airlines concerned are not responsible for
any act, omission, or event during the times passengers are not
on board their plane or other modes of conveyance. The passengers
contract in use by the airlines concerned, when issued, shall
constitute the sole contract between the airlines and the purchaser
or these tours and/or passenger. Any and/or all transportation
companies mentioned shall have or incur no responsibility for
liability aside from the liability as common carriers. Cancellation
and Group Policies The right is reserved to cancel any
tour, and to decline to accept or retain any person as a member
of a tour, in such cases, full or equitable amount will be refunded,
but not to exceed the amount paid by the passenger. We regret
wheelchairs/walkers cannot be accommodated; we cannot guarantee
special dietary requests. We have the comfort of the group in
mind; we reserve the right to ask anyone who does not conform
to leave the trip. There is no smoking on the bus or at meals.
We reserve the right to use photos or videos taken on the trip
for publicity about the Club. All disputes will be settled according
to the laws of New Jersey.
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